Starter
$39/month
Up to 3 users
Know what’s on rent and when it rolls.
Choose StarterRental-cost watchdog for contractors
Stop paying rent on equipment you already sent back.
Know what you’re still paying rent on, when it rolls over, and stop paying before you waste more money.
30-day free trial · no credit card to start · first 100 contractors get 30 days free.
The leak
Rental charges keep running after the job is done
A rented compactor sits on the trailer for another week. Nobody calls it off. The invoice shows another 28-day period. It adds up fast — and it’s money you already earned, going back out the door.
- Rentals stay active long after the crew is finished with them.
- Rollover dates — day, week, 28-day, month — get missed.
- The field and the office don’t always know what the other one did.
- Off-rent requests live in text messages and get lost.
- A vendor invoice can quietly include another billing period.
How it works
Snap it. RentalLeak watches the clock.
Scan or upload the agreement
Photograph the rental contract — one page or several — or upload a PDF. RentalLeak reads the vendor, equipment, rate and dates.
Review the extracted details
You confirm what was read. A rate, billing period or date RentalLeak isn’t sure about stays flagged as Needs review — it is never guessed.
Track the rollover date
One billing engine projects the next charge and every rollover after it. You get reminders 3 days out, 1 day out, and on the day.
Field says KEEP or OFF-RENT
The crew answers a simple question on their phone: still need it, or call it off? The office sees the answer immediately.
Close out and reconcile
Mark it returned. On Pro, compare the vendor’s invoice against your confirmed terms before you pay it.
What you get
Everything you need to watch rental spend — nothing you don’t
RentalLeak does one job well. It is not a CRM, an estimating tool or an accounting package.
Photo & PDF agreement scanning
One photo, multiple photos, or a PDF contract. Automatic field extraction and Quick Add on every plan.
Rollover tracking & reminders
Day, week, 28-day and monthly billing cycles. Reminders before each rollover so nothing renews by accident.
Active rental tracking
A live list of what’s on rent, by vendor and by project, with the next charge and the amount at risk.
KEEP / OFF-RENT / RETURNED
A clean status flow from the field to the office. Status only moves forward, and every change is recorded.
Vendors & projects
Group rentals the way you actually run jobs, then see exposure and upcoming rollovers for each.
Audit history
Who did what, and when, across every rental. Field verification and full team roles on Contractor and Pro.
Invoice reconciliation Pro
Compare a vendor rental invoice against your confirmed terms and flag a possible extra billing period before you pay.
Spend & rollover reporting Pro
Upcoming rollovers by window, exposure by project, vendor and location, plus off-rent history.
Multi-location reporting Pro
Group rentals by office or region and see exposure, rollovers and review items per location.
Accounting & job-cost export Pro
Export full rental cost detail — vendor, job, PO, dates, confirmed rate, invoice number — as CSV.
Why it pays
One caught rollover can cover the subscription for a year
RentalLeak helps you prevent unnecessary rental rollover — the charges that pile up when equipment sits idle past its return date.
- See the dollars at risk on every active rental, calculated only from confirmed terms.
- Get an estimated avoided-cost figure when a rental is called off early — always labelled as an estimate.
- Catch a vendor invoice with an extra billing period before it’s paid.
Any dollar figures shown in a demo are illustrative only. RentalLeak never guesses a financial fact — every figure it shows is labelled confirmed, calculated or estimated.
Pricing
Simple monthly plans
Every plan includes a 30-day free trial. Cancel anytime.
Recommended
Contractor
$79/month
Up to 10 users
Keep the field and office on the same page.
Choose ContractorPro
$149/month
Up to 25 users
Control rental spend across vendors, jobs and locations.
Choose ProAll plans include a 30-day free trial. No credit card to start. Cancel anytime.
Start your 30-day free trial
For launch, the first 100 contractors get 30 days free — no credit card required.